Your TeamPage journal is divided into spaces. As long as your license allows more active spaces than you are currently using, any server administrator can create a new space; inactive spaces don't count towards your licensed limit. This page describes basics on how to create a space, as well as a few suggestions about why you might create a new space instead of using an existing one.
What is a space? Why create a new one or use an existing one?
Spaces are containers for TeamPage content and permissions - you can use spaces to model any any activity or use. A space can represent a logical container for a set of documents. A space can contain TeamPage pages, status, tasks and documents used by one business activity (e.g., sales), or for many related activities (e.g., a space for defining, designing, marketing, selling and supporting a specific product).
Because spaces also carry TeamPage permissions you may want to set up spaces for similar activities that have different audiences and permissions. For example, you might set up a space for use as a general discussion Forum, open to all customers and employees, and a separate company discussion Forum that's just open to employees.
You don't need to create a new space just because your existing spaces are old! Spaces don't really get full. Instead, older material in the existing spaces adds history and context for activity in that spaces, and there should be no technical reasons -- or performance reasons -- for you to use a new space instead of an existing one.
Creating a New Space
Server administrators can create new spaces from the Server Setup | Spaces page's New Spaces tab.
A space has a display name, which is used in most parts of the TeamPage user interface. It also has a nickname, used to generate URLs, Traction IDs addressing entries in a space, search expressions, etc. The nickname of a space cannot be changed; the display name can be changed at any time.
Every space you create is based upon either an existing space or a space template.
The default space template is specified on the Server Setup | Defaults page's Journal tab (Default Space Template). Clicking the "More Options" link allows you to choose a template from the list of those installed on your server, or instead to choose an existing space to use as the "template" for your new space.
The properties copied from the template or from an existing space include the first entry (generally used to show welcome information relating to that space), as well as all applicable space settings. The only settings that are not copied are those that could only be used for a single space, such as a hard wired mailbox name.
Once you've selected your template or source space, you can click the Add Space button, and the new space is created.
After you create a space, the name and display name are reset so you can easily create another new space. A table to the right of the form shows you the spaces you've created so far, including a link to review and set up each one:
If you prefer to be able to review and possibly edit the settings for you new space before it is created, you can choose "Let me edit the settings first".
If you think you'll want to create many spaces with similar settings, you should consider creating a new template. The Manage Templates tab allows you to start editing your new template from the current server default space settings, from the hard-coded (factory) settings, from an existing template, or from the settings of an existing space.
ACLs and Groups for Your New Space
When you create a new space, ACL rules that define permissions in that space sometimes require careful thought. TeamPage lets you define named groups of users, then specify specific permissions granted (or denied) each group using the ACL rule editor for each space. A typical organization might define three to six ACL rules for role based permissions in a space.
In these cases, you'll want to create a new space using either ACL's and groups you've saved as part of a Space Template (e.g. a template for for client spaces in a law firm), or copy the permission rules from an existing space (e.g. use the permission rules of the Marketing Space as a starting point for a new Competitive Intelligence space).
You can also create a new space using default New Space Permissions instead of copying groups and ACL rules from a space template or an existing space.
If the Use groups and ACL's (instead of defaults) box is checked, groups and ACL's are copied from the template or existing space you selected using the radio buttons under Choose a source for the new space's settings; if the box is not checked, groups and ACL's are instead copied from the defaults specified in the New Space Permissions tab.
There's one special case for copying groups and ACLs for a new space: If you choose a template or existing space that doesn't have any groups or ACL rules specified, the groups and ACL rules defaults specified in the New Space Permissions tab are copied. These defaults will generally be used if you choose one of the pre-installed templates that ship with TeamPage, since they don't contain any pre-defined groups or ACL rules. Use the New Space Permissions tab to specify your own organization's default space groups and ACL rule since such rules are specific to your company or organization.
Starting with TeamPage TeamPage 5.2.49 every space will have its own local Invited group. The Invited group allows you to assign ACL permissions to people who join a TeamPage space using the Invitation feature introduced in TeamPage 5.2.49, see Inviting People to TeamPage.
ACL rules using a space's Invited group are copied from the space template, source space or New Space Permissions defaults along with the rest of the space settings. If you're copying from a source space, note that the new space's ACL for Invited will refer to the new space's own Invited group, not the Invited group of the source space.
